7 Ways to Morph Managers Into Leaders

Hint: break some rules to create leaders that inspire leaders

Did you know that only one-third of U.S. employees are engaged at work? According to a recent Gallup report, people are increasingly indifferent about their jobs, and even more so, lack confidence in their managers in communicating effectively or making them feel enthusiastic about their roles. This is a tough pill to swallow, especially since lack of engagement can lead to increased employee turnover and all-around dissatisfaction.

The thing is, organizations can throw manuals, training videos, and performance metric box-checking forms at their management all day, but workers’ priorities are changing, and thus leaders must break some of the hard and fast rules of regular employee management. They must be trained to be engaging, emotionally intelligent, and even more, inspirational.

At iQor, we rebuilt our leadership training from the ground up to better reflect the skills our managers, directors, and VPs need today to manage a fast-changing workforce. Called Leaders Inspiring Leaders, our program specifically focuses on how to create managers that rewrite the old rules and blaze new trails in response to our employees’ needs.

Here are seven ways you can incorporate some trailblazer-worthy training into your business today based on what we’ve learned through the creation of our Leaders Inspiring Leaders program.

1. Revamp Your Library of e-Courses

In order to morph your leaders into true trailblazers, you must “be” the change. Redesign your leadership landing and training pages so they are more engaging, easier to navigate, and provide reviews and course completion progress for your managers and their direct reports. And remember, while eLearning may not be the end all be all in development, it does provide an opportunity to introduce new learning approaches and reinforce and support other traditional learning methods.

Provide short 30 minutes to 1-hour competency-based training videos or material that speak to people on an emotional level. This can be developed in-house, or outsourced (here is one company that breaks down lessons into three-minute videos). Your goal is to create inspirational leaders by setting the foundation for developing their emotional intelligence, which is critical in building and sustaining positive and engaged individuals and organizations.

Here are some example course topics that iQor has incorporated into our e-course training:

  • Becoming an Inspirational Leader
  • Successful Delegation: Supervise and Encourage
  • Performing with Others under Pressure
  • Thinking Strategically as a Manager

2. Launch a Leadership Book Studies Group

Keep the group small (10-12 max) and meet bi-monthly. Each session should include a review of the topics covered in the previous chapters and how the lessons can apply to current challenges or be incorporated into one’s own management style.

In iQor’s Leadership Book Series, we encourage participants to apply new techniques or ideas and share feedback with the group. Again, engagement is the key theme here, with the goal of it flowing down from our managers to their direct reports, and so on. Engaged teams lead to increased customer satisfaction, increased retention, and a better bottom line. In fact, our own employees are two times more likely to stay when they are highly engaged and well-trained.

Here are a few books that iQor is including in our leadership studies book group:

3. Keep the Performance Review…But Do it Differently

Couple the traditional performance reviews and self-evaluation forms with career and goal outlines. Then, un-silo! Instead of filing this information within its traditional HR walls, share it with the corporate training department where they can use it as a resource and work with your managers when they need program support. Most importantly, make sure that the manager has open access so they can revisit it themselves and have the opportunity to hold themselves and their boss accountable.

At iQor, we call this our Performance Review 360 because we want our leaders to see the complete picture — from how they are doing within their roles to the progress they are making in their personal and career development journey.

To recap, your 360 view should include:

  • Traditional performance evaluations
  • Self-evaluations
  • Career path outlines
  • Goal setting outlines

Another tip: conduct reviews and check-ins more frequently than just once a year. Companies that do this are 45 percent more likely to have above-average financial performance.

4. Get Down to the Nitty-Gritty

Not all your leaders show up with a business degree. In fact, there are many things you can’t learn until you reach that leadership position. Thus, it’s a good idea to give your frontrunners the tools and lessons for the nitty-gritty processes that they will encounter on a daily basis.

Some of our own core-knowledge workshops include:

  • Change Management
  • Principles of Accounting
  • Social Media/Tech Acumen Training

5. Host Monthly Leadership Lunch & Learns

These 60-minute lunch workshops focus on current employee-related challenges and issues. We recommend that Lunch and Learns contain real-world examples and best-practice sharing for leaders at all levels of an organization.

Again, this is another way to engage your leaders, keep up a growth mindset, and improve morale.

6. Blend Virtual Training with Real Life Role Play

Incorporate workshops based on understanding what a competency is and how it is practiced in real life. At iQor, we blend learning formats and delivery techniques from role-playing to best practice sharing and post-training feedback sessions.

According to trainingmag.com, role-playing helps to build confidence, develop listening skills, and improve creative problem-solving.

Some of our competency-based workshops include:

  • Managerial Courage (Feedback)
  • Strategic Planning
  • Inspiring Others
  • Developing Direct Reports
  • Process Management

7. Develop an Executive Mentorship Program

Mentorship is a recognized and successful method for encouraging professional development. It also increases the chances of employees, especially millennials, in sticking around. Your organization has an abundance of seasoned and accomplished senior leaders. Why not engage them and use them for helping others to grow in their career, share their experiences, and coach other individuals who have been recognized or aspire to be future leaders?

We recommend meeting once a month for an hour over the course of a year, albeit flexible enough to meet the needs and schedules of the mentors and mentees. In our program, we encourage our mentors to share with the mentees how they were able to navigate through company challenges, political situations, and cultural norms.

Bonus Tip

One more differentiator of our Leaders Inspiring Leaders program is that it is an ongoing program. Leave out the certificates, application deadlines, and timed exams, and give your leaders the opportunity to learn and develop themselves on their terms. Let your leadership training evolve and grow over time based on their needs. By simply building up a strong foundation of leadership excellence training, you give your managers the fuel they need to inspire, engage and blaze forward.

In need of more inspiration? Check out how iQor’s leadership training programs have been snagging awards left and right, including from HR.com and the Stevies.

Agents Need Virtual Assistants Too

Virtually Perfect

Customer support teams at iQor have a new colleague that seems like a perfect fit—friendly, helpful, eager to improve and get this: available to everyone, at the same time, 24/7.

That’s better than perfect. It’s virtually perfect. The new hire is a chatbot, powered by a knowledge base of answers to typical customer questions. The data was compiled by experts at iQor and two client companies.

Businesses have deployed chatbots and other self-service tools with varying degrees of success. However, a virtual assistant/coach for customer care and product support professionals is something new.

It’s also something badly needed. Customers accustomed to instant responses from Alexa and Siri expect a fast fix to even a complex service issue. Agents need precisely targeted information at their fingertips so they can craft creative solutions quickly—before the customer hangs up and switches to another brand.

Born to Deliver Speedy Service

iQor’s virtual assistant, dubbed Q-Bot, was born in late September 2017, a brainchild of iQor’s Experience Innovation Lab. “We wanted to develop digital innovation that would automate shared knowledge and bring it up close to users quickly,” says Lukasz Lubas, a key member of the Bot development team based in Bydgoszcz, Poland. “It’s unique—artificial intelligence they can talk to.”

To use Q-Bot, agents type in keywords as they speak with the customer on the line. In seconds, Q-Bot can zip through thousands of pages of information, follow algorithms to find a solution and text it back to the agent.

How does a company go about creating a crackerjack silent partner for customer-facing support pros? Lukasz Lubas and his team learned some important lessons during Q-Bot’s beta testing.

Give Your Bot a Friendly Personality

Q-Bot is brainy, but it’s no smart mouth. Its responses are friendly and respectful. “There are some very nasty bots in the movies, but we built ours with a nice personality,” says Lubas with a laugh. “Our content philosophy is that everything Q-Bot says should feel like it comes from a friendly supervisor or helpful colleague.”

Choose the Content Team Carefully

That means the bot must use language and phrases that sound natural, not canned or mechanical. The problem is, bots aren’t born knowing how to speak human. They can only process information and apply algorithms. So a content team that understands technical knowledge and can also write conversationally is essential to transform what the bot “knows” into crisp, concise, actionable answers.

“Agents and techs are using this on the fly,” explains Lubas. “They have to be able to grasp the meaning of the words immediately, almost without thinking, and use the information to craft a solution for the customer.”

Teach Users How to Teach the Bot

Inevitably, and sometimes comically, bots will misfire the wrong answer. iQor’s Q-Bot has self-correcting tools to help. Every time it serves up an answer it asks for feedback: “Was that helpful?” Through the feedback Q-Bot “learns” which answers are right, growing its knowledge base/brain. When answers are labeled unhelpful, the content team works to improve Q-Bot’s knowledge, prioritizing the most frequently asked questions.

Keep Building a Bigger Brain

There are lots of plans for Q-Bot. “Eventually we could connect the bot to every knowledge base,” says Lubas. “We could eliminate a lot of information gaps, not only for agents and technicians but for all our iQorians. Engineers could search through countless internal and external databases using only one search engine. Anyone in any department could get data on demand.”

Keep the Path Open to Machine Learning

Q-Bot has many ways to grow. It could eventually be deployed externally as well as internally, and it could use voice as well as text. Lubas says, “At some point soon, we will augment basic process knowledge we have uploaded to its memory with Machine Learning techniques so Q-Bot can learn on its own. But first we want to show it how we want it to behave, apply rules and algorithms, and check if it is making an impact in iQor’s business.”

Virtually Endless Possibilities

Bots can be brilliant additions to customer and product support, but Artificial Intelligence can never replace human empathy and problem-solving skills. Learn how the entry of chatbots is changing the world of customer care, and how to integrate human and digital ecosystems for the best, most customer-centric solutions. Check out this related blog post, How Chatbots Can Transform the Customer Experience.

DX aQademy: Setting a New Course for Delivering Digital Experiences

What makes an employee exceptional?

Human resources experts say one defining quality is the desire to learn and to keep learning. At iQor, we foster a culture of excellence by giving all employees continuous opportunities to learn, grow and enrich their skills and knowledge. Our training and leadership development programs regularly win top honors from leading HR organizations. 

“Our customer care agents currently support eight million customer conversations a year across digital channels.”

Our newest training program prepares agents to deliver an exceptional digital experience (DX) with content focused on chat, social media, messaging apps, email, text, web, and self-service forums. We created it because the need for digital customer care training is acute. 

“Our customer care agents currently support eight million customer conversations a year across digital channels,” says iQor VP of Global Learning, Mark Monaghan. “In some programs, 80 to 90 percent of all customer interactions are digital. Even the most tech-savvy agents need specialized digital training that keeps pace with rapidly evolving technologies and trends so they can deliver a consistently excellent customer experience.”

Digital Tones and the Human Touch 

iQor has a long history of digital leadership. We were one of the first major service providers to launch an all-digital technology platform, and currently, almost 2,000 agents in four countries support eight million customer interactions a year across digital, non-voice channels. Over 90 percent of our digital programs are ranked #1. 

By now we know how digital customer behaviors and expectations differ from traditional voice interactions—and how they’re sometimes the same. For instance, customers expect speedier service and solutions when they use digital tools, but they still want to talk to a human when an issue becomes complicated. They expect agents to figure out how they’re feeling and empathize with them from what they write in chats, texts, or emails, with no spoken words to provide emotional clues. That can be tricky. 

“One of our modules is called Digital Tones,” says Mark. “It deals with the special challenges of digital communication. One section gives agents exercises in critical reading to draw out deeper meaning or emotions hidden in the words. Another uses simulation software to create mock chats so agents can practice de-escalation techniques.” 

The First Digital Training Certificate Ever

The simulation app, nicknamed Qori, can also simulate multiple queries, so supervisors can determine how many digital interactions agents can handle at any one time and monitor the response rate. Opportunities to monitor and coach are special features of the supervisor curriculum. 

The instructor course, limited to existing Level III trainers, concentrates on higher-level training topics such as omnichannel strategy, curriculum development, and platforms. Participants are required to develop a digital training component for course completion—and certification.

“iQor introduced our Train the Trainer program four years ago, and now a great many corporate HR programs have similar programs,” adds Mark. “We’re excited now to introduce one of the first digital training certification programs in the world and see where it leads.” 

Digital Skills for Digital Careers

Recent research shows that more than eight in ten middle-skill jobs today require adept digital skills, which leads to higher earnings and greater career opportunities. With DX aQademy, iQor aims to help close the digital skills gap and open up new career advantages for our workforce, while delivering a new level of customer experience for our clients. 

The content for DX aQademy was developed by Tarisse Grant-Shelton, Global Learning & Corporate Trainer, along with Mark Monaghan. When the program rolls out, about 1,000 agents in various iQor locations around the world are expected to participate. 

You can read about our other training programs and our award-winning iQor University here.